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SUBSTITUTE is used to replace each space (” “) with a comma and space (“, “). It takes care of extra spaces caused by empty cells. TRIM automatically strips space at the start and end of a given string and leaves just one space between all words inside the string. The TRIM function is used to “normalize” all spacing. The formula first joins the values in the four cells to the left using the concatenation operator (&) and a single space between each value. To join multiple cell values with a comma, we can use a formula based on the SUBSTITUTE and TRIM functions. The above formula removes all leading and trailing spaces, if any, and turns the resulting value into a number, as shown below: To fix this, we will use the VALUE function along with the TRIM function, instead of the above formula: Using the TRIM function, we will get the following result:Īs you can see above, the trimmed values are text strings, while we want numbers.

Let us see how the TRIM function works for numbers. Suppose we are given the following data from an external source:įor trimming the spaces, we will use the following function: To understand the uses of the function, let’s consider a few examples: Example 1 TRIM is a built-in function that can be used as a worksheet function in Excel.

The Unicode text often contains a non-breaking space character (160) that appears in web pages as an HTML entity.

TRIM only removes the ASCII space character (32) from the text.

It is very useful when cleaning up text from other applications or environments.

Thus, it will leave only single spaces between words and no space characters at the start or end of the text.

TRIM will remove extra spaces from text.

Text (required argument) – This is the text from which we wish to remove spaces.

In financial analysis, the TRIM function can be useful in removing irregular spacing from data imported from other applications. TRIM helps remove the extra spaces in data and thus clean up the cells in the worksheet. The TRIM Function is categorized under Excel Text functions.